stressing over papers, business pages, and processes?
leave the exhausting
tasks to us!
so you can focus on your business not drown in admin tasks
Executive Assistant
Your time is too valuable to spend on admin. Let's fix that.
Inbox Under Control
We sort your emails, respond to routine inquiries, flag urgent messages, and follow up with families and partners — so your inbox stays manageable, not overwhelming
Scheduling, Handled
We coordinate caregiver shifts, confirm client appointments, manage last-minute changes, and send reminders — so coverage stays solid and nothing gets missed.
Operations Support
We take care of invoicing, track onboarding and compliance paperwork, prepare audit-ready reports, and handle data entry in your scheduling or EVV system.
Client & Family Communication
We answer intake calls, follow up on care updates, and serve as a warm first point of contact — so families feel taken care of from day one.
Caregiver Support & Coordination
We help with recruiting and interview scheduling, track certifications and renewal dates, and send shift reminders — keeping your team staffed and compliant.
Document & File Management
We organize client files, care plans, and HR records, and help build simple SOPs — so your agency runs smoothly, even when you're not in the office.
The result? More coverage, fewer missed calls, and an agency that runs smoothly on your busiest days.
Social Media Management
Families research care options online before they ever call you. Let us make sure your agency shows up ready.
Content Planning & Posting
We plan and schedule regular posts on various social media platforms, keeping your agency visible to families, referral partners, and potential caregivers in your community.
Scheduling, Handled
We create professional graphics and captions that highlight your caregivers, share client success stories, and showcase what makes your agency trustworthy and different.
Community Engagement
We respond to comments and messages, engage with local community pages, and help build the kind of visible, active presence families look for when choosing a care provider.
Reputation Support
We monitor reviews and mentions, help you respond to feedback professionally, and protect the online reputation that referral sources and families rely on.
Caregiver Recruitment Support
We help post job openings and caregiver spotlights, giving your agency a stronger presence for attracting new applicants — not just clients.
Performance Tracking
We track engagement and reach, and adjust your content strategy so your social presence keeps growing along with your agency.a
The result? A trustworthy, active online presence that helps families feel confident choosing your agency — without taking any of your time.
CRM Specialist
Every referral matters. Let us make sure none of them slip through the cracks.
Lead Tracking & Organization
We keep your CRM up to date with new inquiries, referral sources, and client information, so you always know where every lead stands.
Follow-Up Management
We send timely follow-ups to prospective clients and referral partners, helping convert more inquiries into admitted clients before they choose another agency.
Pipeline Management
We organize your intake pipeline from first contact to admission, flagging stalled leads and keeping your sales process moving.
Referral Source Tracking
We track which hospitals, physicians, and partners are sending referrals, helping you see what's working and where to focus your outreach.
Data Entry & Cleanup
We keep client and lead records accurate and duplicate-free, so your CRM stays reliable and easy to work with.
Reporting & Insights
We pull simple reports on lead volume, conversion rates, and referral trends, giving you a clear picture of your agency's growth.
The result? A CRM that actually works for you — more organized leads, faster follow-ups, and more families choosing your agency.
Website Developer
Your website is often a family's first impression of your agency. Let's make it count.
Website Design & Build
We design clean, professional websites tailored to home care agencies, built to make it easy for families to find your services and get in touch.
Content Updates & Maintenance
We keep your site current with updated services, staff information, service areas, and announcements, so your website never looks outdated.
Lead Capture Optimization
We set up contact forms, click-to-call buttons, and intake request forms designed to turn website visitors into inquiries.
SEO Basics
We optimize your pages with local keywords and service area information, helping your agency show up when families search for home care near them.
Mobile Optimization
We make sure your site looks and works great on phones and tablets, since most families are searching from their mobile devices.
Caregiver Recruitment Pages
We build simple career pages and application forms, helping your website work double duty for hiring, not just client intake.
The result? Clean, accurate books and a clear financial picture, so you can make decisions with confidence instead of guesswork.
Customer Service
Every call answered, every family made to feel cared for. Even when you can't pick up.
Inbound Call Handling
We answer calls from families, caregivers, and referral partners, providing accurate information and a friendly first impression of your agency.
Inquiry Response
We respond to questions about services, pricing, and availability, helping families feel informed and supported from the very first interaction.
Appointment & Intake Scheduling
We schedule consultations and intake calls, making sure interested families move smoothly into your onboarding process.
Caregiver Support Line
We field caregiver questions about schedules, shifts, and general concerns, keeping your team supported and reducing the calls that land on your desk.
Message Management
We monitor voicemails, texts, and online inquiries, making sure nothing goes unanswered and every message reaches the right person.
Client Check-Ins
We handle routine check-in calls with clients and families, helping you stay connected and catch concerns early.
The result? Families feel heard, caregivers feel supported, and your agency never misses a call that could've been a new client.
Bookkeeping
Accurate books, less stress. Let us keep your agency's finances in order.
Bookkeeping & Reconciliation
We record daily transactions and reconcile accounts, keeping your books accurate and audit-ready year-round.
Invoicing & Billing
We prepare and send client invoices, track payments, and follow up on outstanding balances, so cash flow stays consistent.
Payroll Support
We help track caregiver hours and assist with payroll processing, reducing errors and keeping your team paid on time.
Accounts Payable & Receivable
We manage vendor payments and incoming payments, keeping your agency's finances organized and current.
Expense Tracking
We categorize and track business expenses, making tax time easier and giving you a clear picture of where your money is going.
Financial Reporting
We prepare simple profit and loss statements and financial summaries, giving you the insight you need to make confident business decisions.
The result? Clean, accurate books and a clear financial picture, so you can make decisions with confidence instead of guesswork.
Care+ Virtual Staffing
Privacy Policy | Legal Disclaimer